ODOT

COLUMBUS -- Phase one of a performance audit of the Ohio Department of Transportation has found $21 million in potential savings, according to state Auditor Keith Faber.

The auditor has released a performance audit of the reviewing ODOT in the areas of fleet management, construction inspection and seasonal staffing, and information technology.

 The Ohio General Assembly passed House Bill 62, the state transportation budget, which increased the gas tax in order to provide ODOT with additional revenue to achieve their agency function and mission.

As a part of the legislation, ODOT was required to undergo several reviews of efficiency and effectiveness including a performance audit conducted by the Auditor of State’s Ohio Performance Team.

“Our performance audits have proven to be an outstanding tool for agencies in their search to maximize Ohio tax dollars efficiently and effectively,” Faber said.

“In addition to the identified savings for ODOT, we also found a serious deficiency in data collection and storage that limits ODOT’s ability to efficiently focus their spending. I truly believe that if ODOT organizes their operational information, they will be one step closer to reaching their stated goal of finding $100 million in savings," Faber said.

 Highlights from the audit include:

-- Construction Inspection is one of ODOT’s core functions and is carried out by both internal staff and private sector consultants.

· Recommendation: Based on the current cost structure, ODOT should deploy qualified internal staff before hiring consultant inspectors.

· Impact: By reducing the number of consultant inspector hours, ODOT could save between $10 and $21 million annually.

-- The Department’s Division of Information Technology often uses IT consultants for the same job function as permanent staff.

· Recommendation: ODOT should make future decisions about the use of consultants based on an analysis between the full cost of hiring a consultant, as well as the needed skill set and market availability of such personnel vs. a permanent employee.

· Impact: ODOT could save more than $450,000 annually in consultant fees by transitioning long tenured consultants into a permanent positions, assuming these positions are continuously needed.

 -- ODOT spends between $35 and $55 million annually on fleet purchases. At the request of the General Assembly, the auditor's office reviewed the cost effectiveness of transitioning to a leasing model for specified categories.

· Recommendation: ODOT should not move to a leasing model for the vehicle categories analyzed in the audit.

· Impact: Moving to a leasing model would result in $22 to $42 million in additional costs on an annual basis.

As outlined above, we encountered issues with data collection and storage across all audit areas, making analysis difficult.

· Recommendation: ODOT should collect and maintain data in a way which is easily accessible and searchable.

· Impact: Better data will allow the department to make strategic decisions related to staffing and resource allocation.

“The Ohio Performance Team is a group of extremely hard-working professionals that completed Phase I of this complex review effectively on a very tight timeline," Faber said.

"In this phase, we only looked at areas identified by ODOT and the legislature. We have already begun a Phase II that will take a more in-depth look at pavement, bridges, and maintenance operations that include a majority of the agency’s spending and budget. We look forward to continuing to work with ODOT to further their pursuit to be more efficient and effective in their operations.”

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