MANSFIELD -- Richland County commissioners are expected to vote Thursday morning on a new case management system that integrates law enforcement agencies, prosecutors, courts and defense attorneys into one comprehensive web-based system.
Richland County Prosecutor Gary Bishop proposed the new Matrix system to commissioners on June 6.
At that meeting, Joe Whang, co-founder and CEO of Matrix Point Software, said the system would streamline the local criminal justice system, creating efficiencies in all areas.
The system would replace the COPS system, a DOS system developed about 25 years ago that is no longer being updated.
Under the current system, officers must prepare written documents and must travel in person to the prosecutor's office to deliver them and begin the casework.
With the Matrix system, a law enforcement officer use a web-based portal to enter information about a new case, including documents and other files.
The prosecutor's office would be alerted in the system and could then begin the process of gathering information and creating the legal documents necessary for grand jury presentation and indictment.
It will cost about $45,000 to implement and train employees on the new system and MATRIX will carry a $3,800 monthly user fee, officials have said.
If approved, the system would be ordered in July and the county would "go live" on MATRIX in January 2020.
"The prosecutor’s office did a great job of finding non-general fund accounts to pay for the implementation of Matrix," Commissioner Tony Vero said. "There will be a cost savings in terms of paper reduction and other tangibles, as well as a savings to other law enforcement entities (including the sheriff) on transportation as electronic transmissions for cases will be the norm going forward."
Commissioners, who conduct public meetings on Tuesdays and Thursdays, are also expected to:
-- approve multiple state fiscal year contracts on behalf of Richland County Job & Family Services on Tuesday morning.
-- meet with Joseph Robertson on Tuesday morning to review the management of the county debt.
-- meet on Thursday morning with Jotika Shetty of the Richland County Regional Planning Commission discuss an update to the county's "impediment for fair housing" study. The study was first done in 2016.
-- meet in executive session on both days to discuss hiring, discipline of employees and union negotiations.